Privacy Policy
Last updated: 23/08/25
Privacy Policy:
1. Overview
This Privacy Policy outlines how Growfolk collects, uses, and protects any personal information provided to us, whether through this website or by other means of communication. We are committed to ensuring that your privacy is protected and that your data is handled securely and responsibly.
You can access and browse the public sections of our website without sharing any personal information. However, if you choose to submit personal details—for example, when applying for a job or completing the contact form, this Privacy Policy explains how we collect, use, and manage the information you provide.
We are committed to protecting your privacy. If we request information that can identify you, rest assured it will be used solely in line with this Privacy Policy.
2. Changes to our privacy policy:
We may update this Privacy Policy occasionally by revising the information on this page. When changes are made, we’ll notify you via a notice on our website and reflect the updates in the policy itself. By continuing to use our website or services after any updates, you are agreeing to the revised policy.
If you have any questions or concerns about how we handle your personal data, feel free to contact us at jamie@growfolk.co.uk. We recommend reviewing this page periodically to stay informed about any changes.
3. Relevant Legislation:
Growfolk and its website are built to comply with the UK GDPR & Data Protection Act 2018 (DPA 2018).
4. How we collect, use, store, and retain personal information:
4.1 Candidates
Information we may collect (with your consent)
We may collect the following personal information once we have obtained your consent:
Your name and job title
Contact details, including email address and phone number
Demographic information such as postcode, preferences, salary expectations and interests
CV
Why We Collect This Information
We collect this information to better understand your needs and to deliver a more tailored recruitment service. Specifically, we use your data for the following purposes:
To help match you with suitable job opportunities
To share your CV with potential employers—only after we’ve discussed it with you and obtained your explicit consent
To inform you of roles that we believe align with your experience and interests
For internal record-keeping purposes
To stay in contact with you periodically via email, phone, or post
We may disclose your personal information to regulatory authorities or law enforcement agencies if required to do so by law.
Your CV and any personal data you provide will be securely stored in our Customer Relationship Management (CRM) system. Access to this system is restricted to authorised personnel employed by Growfolk and no one else.
4.2 Employers
With your consent, we may collect the following information:
Your name and job title
Contact details, including email address and telephone number
Information about the company you work for (such as address, phone number, and customer base)
Demographic details, including postcode, preferences, and interests
Any other information relevant to delivering recruitment services to you and your company
We collect this information to better understand your needs and provide a high-quality service. Specifically, we use it for the following purposes:
To identify and recommend suitable candidates
To notify you of candidates we believe may be of interest to you as they become available
For internal record-keeping
To stay in touch with you periodically via email, phone, or mail
We may also disclose your information to regulatory or law enforcement bodies where required by law.
All data will be securely stored in our Customer Relationship Management (CRM) system, as outlined in section 4.1 above.
4.3 Data Retention Period
We will securely store your data in our database for a period of three years. This allows us to stay in touch with you, keep your information up to date, and maintain accurate records. If your relationship with Growfolk becomes inactive, your personal data will continue to be stored electronically for three years. After this time, if there is no ongoing relationship or active service requirement, we will permanently and securely delete your data.
If you wish to have your data deleted before this period ends, you may request its removal at any time, and we will promptly and permanently delete your information from our database.
Please note that once your personal data—including your email contact details—is deleted, Growfolk will no longer be able to provide services or carry out work on your behalf.
5. Securing your data
We take the security of your personal information seriously. To protect it from loss, misuse, unauthorised access, or alteration, we have implemented appropriate technical and organisational measures. All personal data you provide is stored on secure servers, which are regularly scanned for malware to ensure ongoing protection.
Our website is secured with SSL certification, meaning any information you submit is encrypted during transmission. Access to this data is restricted to a limited number of authorised Growfolk employees who have specific permissions to handle such information.
6. How we use cookies
We use a number of different cookies on our site. If you do not know what cookies are, or how to control or delete them, then we recommend you visit www.aboutcookies.org for detailed guidance. The list below describes the cookies we use on this site and what we use them for.
Currently we operate an ‘explicit consent’ policy which means that you have the option to consent to cookie usage when you first visit our site, by ticking an ‘opt in’ box. If you are not happy, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, “Private Browsing” in Firefox and Safari.)
6.1 How to disable Cookies/ Opt out
All modern browsers allow you to change your cookie settings. These settings will typically be found in the ‘options’ or ‘preferences’ menu of your browser.
6.2 First Party Cookies
These are cookies that are set by this website directly. Google Analytics: We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit whilst on our website, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.
You can find out more about Google’s position on privacy with regards to its analytics service at http://www.google.co.uk/intl/en/analytics/privacyoverview.htmlGoogle are based in the USA and are EU-U.S Privacy Shield compliant.
6.3 Third Party Cookies
These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site which allow visitors to share content onto social networks. Cookies are currently set by LinkedIn, Twitter, Facebook, Xing and Google+. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.
7.0 Controlling and retaining your personal information
We will retain your personal data for a period of three years from the date it is collected, with the intention of offering relevant services to you in the future. Your data will not be sold, shared, distributed, or disclosed to any third party without your explicit consent, unless we are legally obligated to do so.
7.1 Your rights
You have the right to request a copy of the personal data held about you by Growfolk, as well as the right to request corrections to any inaccurate or incomplete information. You may also request the deletion of your personal data at any time.
In addition, you have the right to withdraw your consent for us to collect or process your data, and the right to object to our processing of your personal information—this can be done at the point of our initial contact, typically via email.
To exercise any of these rights or to make a complaint about how your data is being handled, please submit a written request to jamie@growfolk.co.uk.
7.2 Right to a Subject Access Request
Under the UK GDPR & Data Protection Act 2018 (DPA 2018)., you have the right to request access to the personal data we hold about you. This is known as a Subject Access Request (SAR).
If you would like a copy of your information, please contact us by email at jamie@growfolk.co.uk.
If you believe that any of the information we hold about you is inaccurate or incomplete, please let us know at the same email address. We will review and correct any inaccuracies promptly.
7.3 Right to complain
If you have concerns about how we are handling your personal data and are unable to resolve the issue with us directly, you have the right to raise a complaint with the Information Commissioner’s Office (ICO). You can find more information at www.ico.org.uk.
8.0 Data Breaches
In the event of an unlawful data breach involving this website’s database or the databases of any third-party data processors (such as Google Analytics), we will notify all relevant individuals and authorities within 72 hours, provided it is clear that identifiable personal data has been compromised.
10.0 Equal opportunities
At Growfolk, we are committed to promoting diversity and ensuring equal opportunities for all. We treat all job applicants and employees fairly and do not discriminate on the basis of gender, race, ethnic background, colour, marital status, nationality, disability, sexual orientation, religion, or age.
As part of our dedication to equality and inclusion, we may occasionally use the information you provide for diversity monitoring purposes. This data will always be handled anonymously and used solely to support our commitment to fair and inclusive practices.